4-step recovery plan for small businesses

By Viresh Harduth, VP, Small Business, Sage Africa and Middle East

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We all knew that South Africa’s GDP data for the second quarter of 2020 would not be pretty. Even so, an annualised 51% economic contraction compared to the same period last year is a frightening drop. But the worst is hopefully behind us, and small business owners and entrepreneurs can now focus their energies on a recovery plan from the impact of the Level 4 and 5 COVID-19 lockdown.

This is not going to be easy. Many smaller businesses are facing a cash crunch as the economy opens up again, and they have few places to turn for financial support. And they now face a world where their customers may have less money to spend as a result of soaring unemployment.

If you’re running a small business, there are no quick fixes for the damage that the pandemic may have dealt to your cash reserves and your cash flow. There is also no way to predict how soon the crisis will genuinely be over or how it will change the shape of your industry or the behaviour of your customers.

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There are some steps you can take, however, to put your business on a more sustainable footing for the future – whatever it may hold. Let’s take a look:

  1. Assess the damage

If business slowed down or you needed to close up shop during the stricter lockdown levels, you are probably throwing yourself into work in the hope of making up for lost time and money. However, it is also important to take some time out to evaluate the damage the crisis did to your business. For example, you will want to assess:

  • How did the crisis affect your supply chain? Can you still source the same goods and services from the same providers you used before the lockdown?
  • What impact has the pandemic had on demand for your offerings?
  • Have you needed to downscale your workforce and what will this mean for your future growth?
  • What will your cash flow look like as many expenses start to kick in again as you restart operations?
  • What’s your picture in terms of liquidity (credit and cash)?
  • How quickly can you reactivate your sales and marketing strategy?
  • Has your cost base increased? Did this affect profitability?

Only when you understand how your business was hurt in the pandemic can you start to plan meaningfully for the recovery. And if you were one of the few to benefit – for example, an ecommerce or food delivery business – you might want to evaluate how you can sustain the growth you achieved beyond the pandemic.

Reflect on your pandemic experience

Once you’ve looked at the metrics I discussed above, the next step is to ask what they mean and what you can learn from them. You should look at what worked well for your business and what did not. In addition, there is an opportunity to evaluate how your business copes with adversity and identify the gaps in its capabilities.

The pandemic may also have revealed a great deal about the readiness of your business to adopt today’s digital technologies for competitive advantage. For more insight, you can benchmark yourself against competitors and business partners. A non-exhaustive list of the questions that may be worth asking includes:

  • In a crisis, could you change the business as quickly as you wanted to? What would you do differently next time?
  • How did your team respond? What gaps did the pandemic reveal in their capabilities?
  • If you transitioned to offer home delivery or virtual services, was this more or less profitable for you? Is this sustainable in business as usual? Did this experience show that you’re ready for a digital world?
  • Was a shift to remote working successful and should it become permanent?
  • Were you using technology and automation effectively?
  • Were your suppliers and service providers reliable in these difficult times? How could you avoid supply chain problems in a future crisis?
  • Did you have the financial and business insights you needed to rapidly respond to the situation as it unfolded?
  • How does your performance compare to your industry peers?
Assess what has changed from your customer’s perspective

Whether you operate in a B2B or B2C space, you can be sure that COVID-19 will have changed many of your traditional customers’ attitudes, habits and beliefs. For example, many restaurants may find that customers still prefer to get takeaway deliveries to eating out, while we could see people go on self-driving holidays to avoid catching flights.

In this volatile climate, businesses need to be more customer-centred than ever to thrive, especially with many consumers and business customers cutting their spending. It’s essential to stay close to customers in order to understand how their needs have changed and to anticipate what’s next. Some questions to consider:

  • Who are your customers today? Which customers did you retain, gain and lose?
  • Have you been meeting their expectations throughout the lockdown? Could you manage expectations better?
  • How have these expectations changed as a result of, for example, more reliance on digital channels or loss of income?
  • How did their behaviours and consumption patterns change? Do you (and they) anticipate a return to earlier behaviours?
  • How does your digital customer experience shape up?
Review your strategy and operations

Looking at the areas described above will help you to identify the strengths and challenges of your business, as well as to evaluate whether your current business plan is suitable for the new working world. You might want to fine-tune your business strategy and identify opportunities to streamline operations.

It would be wise to plan for multiple scenarios, since the progression from COVID-19 crisis to recovery might not be linear. We could, for example, face a second and even a third wave of infection. Or it could take longer than anticipated for consumer spending to normalise. Planning for a range of outcomes will ensure that you’re better prepared for the next crisis, whatever or whenever it is.

Closing words

According to McKinsey, small and medium enterprises employ 50-60% of the South African workforce and are responsible for a quarter of job growth in the private sector. I hope that we will hear more from government and big business in the weeks to come about how they will help as many small businesses as possible to survive these difficult times.

And more than that, each of us should be supporting our favourite small and local businesses to help them recover. The small businesses that get through this crisis will have a central role to play in reigniting economic growth and job creation in the years to come. The more of them that survive and succeed, the brighter the future will be for South Africa.

 


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